NSGC 41st Annual Conference 

Exhibitor and Sponsor Application

View the Prospectus Here

Company Information

Please provide information exactly as you would like it to appear in all published materials (print and website). Please be sure to complete all sections. 

Completing this application indicates your agreement to be contacted by NSGC by mail, phone, and/or email.

The name of your company that you want displayed in print and on the website..
The website you want linked
Insta, Twitter, Facebook (Label each handle if different for each social media platform)
Address*
Your Name*
Company Logo*
No File Chosen
File uploads may not work on some mobile devices.
Please provide a high resolution company logo for the conference app (.eps or .jpeg).
If different from person completing this form
If different from person completing this form

Become an Exhibitor

*Booth purchase is excluded from the total dollar spend amount used to determine sponsor level. 

Exhibitor and Sponsor Rules & Regulations

100% is due to confirm booth reservation. You will receive an invoice for payment following receipt of your contract.

Deadline to participate is September 30, 2022

If you purchase an onsite booth and/or sponsorship, the event includes a hybrid experience, NSGC may create a virtual listing and/or sponsorship in addition to an onsite presence.

View Floor Plan here


For-Profit Booth - for multiple 10x10 booths, update Quantity
Full List of Inclusions: • One (1) 10'x10' booth space • Eight foot (8') back wall • Three foot (3') division side rails • One (1) 7" x 44" company identification sign • One (1) skirted table and two (2) chairs • Two (2) complimentary exhibit only registrations. Additional registrants must pay the standard registration fee to attend the event. • Carpet not included in booth; exhibitors must purchase booth carpet .• Exhibitors will be bound by the booth construction rules included in the Exhibitor Resource Center • See Exhibitor and Sponsor Rules and Regulations for details
$ 3,850.00
Non-Profit Booth - for multiple 10x10 booths, update Quantity
Full List of Inclusions: • One (1) 10'x10' booth space • Eight foot (8') back wall • Three foot (3') division side rails • One (1) 7" x 44" company identification sign • One (1) skirted table and two (2) chairs • Two (2) complimentary exhibit only registrations. Additional registrants must pay the standard registration fee to attend the event. • Carpet not included in booth; exhibitors must purchase booth carpet. .• Exhibitors will be bound by the booth construction rules included in the Exhibitor Resource Center • See Exhibitor and Sponsor Rules and Regulations for details
$ 1,850.00
Corner Fee -- for multiple corners, update Quantity
Should the 2022 floor plan allow for corner placement, this fee will be put towards corner options during space selection. NOTE: An island booth includes four (4) corners.
$ 500.00
https://floorplan.smithbucklin.com/fxfloorplan/22nsgc/exfx.html#floorplan

Digital Branding Opportunities

Branding opportunities at the NSGC Virtual Annual Conference are built to maximize brand exposure before, during, and after the Conference – increasing your brand equity and keeping your company top of mind with these digital opportunities.

*All items are subject to NSGC approval, to include company logo and NSGC logo.

Conference Wi-Fi - $15,000 (Exclusive)
Be recognized as the exclusive wireless sponsor at the conference for all meeting space and common areas. Receive recognition in the mobile app, onsite signage and the network name (if applicable at venue). Network name and  password approval pending NSGC review.
$ 15,000.00
Pre-Plenary Video - $10,000 (Exclusive)
Promote your company with a short video that runs within 5 minutes prior to all sessions taking place in the plenary  session room as attendees enter and is repeated as they depart. Showcase your company with this fun and interactive  sponsorship. Video subject to review and approval by NSGC. Deadline to participate: August 26, 2022
$ 10,000.00
Pre-Plenary Video per Day - $5,000 (Limited Availability)
Promote your company with a short video that runs within 5 minutes prior to all sessions taking place in the plenary  session room as attendees enter and is repeated as they depart. Showcase your company with this fun and interactive  sponsorship. Video subject to review and approval by NSGC. Deadline to participate: August 26, 2022.
$ 5,000.00
Twitter Wall - $8,000 (Exclusive)
In 2022, NSGC estimates over 8,000 tweets will be sent using the #NSGC22 conference hashtag. Join in the conversation on Twitter by sponsoring the social media page with embedded twitter feed. Your logo will be displayed on the social media page and will also include (2) sponsored Twitter posts during the conference. All content and distribution dates are at the discretion of NSGC and subject to review.
$ 8,000.00
Sold out
Mobile App Splash Page Sponsor - $8,500
New in 2022, there will be no printed program so the NSGC app will be THE home for attendees to create and view the schedule as well as find information about exhibitors and sponsors. Gain valuable exposure for your brand by sponsoring the mobile app splash page. It is downloaded by attendees and exhibitors to find the agenda, session and speaker descriptions, and all other vital info for the conference.  Your logo will be featured on the opening page in additional to a rotating banner ad (rotating banner ads are non-exclusive subject to approval by NSGC.).
$ 8,500.00
Sold out
Mobile App Advertising - $3,500 (3 Available)
NSGC 41st Annual Conference information right at your fingertips! NSGC offers a free, downloadable mobile app to provide an  enhanced experience for attendees with detailed schedules, session descriptions, Exhibitor Suite details, and more. In  2022, NSGC estimates over 2,700 downloads. Have your banner ad rotate at the top or bottom of the app and link to your  company’s website. Banner ad subject to approval by NSGC.
$ 3,500.00
Sold out
Mobile App Push Notifications - $2,500 (Limited Availability)
Reach conference attendees on their mobile devices directly! Connect with attendees by sending a push notification directly to the home. In 2022, NSGC estimates over 2,700 downloads. Your company will create  a message of up to 140 characters and NSGC will push this out to attendees. Content of message subject to NSGC approval and will be sent at time mutually agreed upon with  NSGC. Final decision on release of this message is at the discretion of show management. Not available for promotion of  sponsored meal sessions.
$ 2,500.00

Attendee Swag Branding Opportunities

*All items are subject to NSGC approval, to include company logo and NSGC logo.

Registration Bags - $8,500 + Expenses (Exclusive)
Market your company directly to attendees by sponsoring the conference registration bags. Co-branded registration bags will be distributed to attendees. Sponsor also receives one (1)  complimentary insert.  Sponsor to select and provide registration bags; subject to NSGC approval and must include company logo and NSGC logo.
$ 8,500.00
Sold out
Apparel Sponsorship - $7,000 + Expenses (Exclusive)
Take advantage of this exclusive sponsorship opportunity. Market your company directly to attendees by sponsoring the  official NSGC 41st Annual Conference Apparel. Provide a shirt, hat or sweatshirt to all attendees co-branded with the NSGC 41st Annual Conference logo. Sponsor to provide apparel item; subject to NSGC approval and must include company logo and NSGC logo.
$ 7,000.00
Notepads - $7,000 + Expenses (Exclusive)
Provide attendees with a place to take notes by providing the NSGC conference notepads. Notepads will be distributed at  registration to all attendees with their materials for continuous recognition. Sponsor to provide notepads; subject to NSGC  approval and must include company logo and NSGC logo.
$ 7,000.00
Sold out
Sports Bottles- $6,500 + Expenses (Exclusive) 
“Go Green” and supply each of the conference attendees with a reusable sports bottle. The sports bottle will be  distributed with the attendee conference registration bags and pairs well with the Hydration Station Sponsorship  opportunity. Sponsor to provide sports bottle; subject to NSGC approval and include company logo and NSGC logo.   FILL IT FORWARD ADD ON - Pricing upon request. Add a special CSR initiative to your Attendee Water Bottle sponsorship through Fill it Forward, a nonprofit providing helping water-insecure areas and their residents. 
$ 6,500.00
Lanyards - $6,500 + Expenses (Exclusive)
Place your company's logo on conference lanyards worn by all conference attendees throughout the week! Sponsor to provide lanyard which includes both sponsor and NSGC logo. Subject to NSGC approval.
$ 6,500.00
Sold out
Post-It® Notes - $4,000 + Expenses (Exclusive)
Maximize your company’s brand presence by sponsoring Post-It® Notes printed with your company logo or sales message. Sponsor to provide Post-It® Notes; subject to NSGC approval and including company logo and NSGC logo.
$ 4,000.00
KN95 Branded Face Masks - $3,500 + Expenses (Exclusive)
Be recognized as the exclusive sponsor at the conference for this health and safety branded mask for any attendees who would like one. These co-branded masks will include sponsor and conference logo. Receive recognition in the marketing materials and signage.; subject to NSGC approval and including company logo and NSGC logo.
$ 3,500.00
Hand Sanitizer - $3,500 + Expenses (Exclusive)
Help keep attendees safe while on the go by providing travel-size hand sanitizers printed with your company logo and/ or message. Sanitizers will be distributed to all attendees at registration with their materials, for continuous recognition.  Sponsor to provide hand sanitizer, subject to NSGC approval and include company logo and NSGC logo.
$ 3,500.00
Registration Bag Insert - $2,750 + Expenses (6 Available)
Place your company’s marketing collateral/brochure promotional material for attendees throughout the conference. Sponsor must provide materials. NSGC will confirm final quantity. Content subject to NSGC approval.
$ 2,750.00

Engagement Opportunities

Engagement opportunities at the NSGC 41st Annual Conference are designed to encourage attendees to associate your brand with meaningful connection and industry support – driving brand awareness and traffic to your exhibit booth. 

*All items are subject to NSGC approval, to include company logo and NSGC logo.

RARE Science, Inc - RARE Bear Material Sponsorship $15,000 (Exclusive)
Partner with NSGC and Rare Science, Inc. for a fun event to support children with rare disease. The RARE Bear Stuff- and-Sew will take place in the Exhibitor Suite with the goal of creating 100 RARE Bears during the conference! Your logo and acknowledgment of your sponsorship will appear on signage and on all NSGC materials promoting the event, including emails and slides used to provide  daily updates on progress. Sponsor support is for the materials needed to create the RARE Bears.
$ 15,000.00
RARE Bear Sip, Sew, & Ship Support - $5,500 + Expenses (3 Available)
Sponsor one day of this station by providing nourishment and encouragement to those volunteering their time in the RARE Bear booth with energy  boosting snacks and beverages. Sponsor to select snacks and non-alcoholic beverages from the catering menu to  provide during mutually agreed upon times with NSGC. Sponsors will have the opportunity to provide or distribute  collateral, subject to NSGC approval, at the refreshment stations and signs will be provided in the RARE Bear booth with  all sponsor logos and refreshment times. Sponsor will be responsible for all catering costs of selected items. 
$ 3,500.00
Sold out
Hand Sanitizer Dispenser Stations in Exhibitor Suite- $7,500 (Exclusive)
Displayed in high-traffic areas of the Exhibitor Suite, show your care for NSGC attendees by sponsoring hand sanitizer stations. Ten (10) stations will be placed around the hall to ensure visibility for health and safety of attendees and sponsor message is maintained. 
$ 7,500.00
Hand Sanitizer Dispenser Stations in Session Areas - $7,500 (Exclusive)
Displayed in high-traffic areas of the education/meeting session areas, show your care for NSGC attendees by sponsoring hand sanitizer stations.  Ten (10) stations will be placed around the meeting/education session areas to ensure visibility for health and safety of attendees and sponsor message is maintained. 
$ 7,500.00
Photo Booth - $5,500 (Exclusive)
Drive traffic to your booth by adding a photo booth next to your booth space! This fun and exciting opportunity will have attendees engaged throughout the conference. Your company will be featured as the exclusive sponsor for the photo booth, and your logo will be featured on the printed pictures for attendees to remember long after the conference is over!  Additional space required for photo booth must be purchased by sponsor.
$ 5,500.00
Sold out
Job Board Sponsor - $5,000
Promote your company’s logo and name alongside the official NSGC Job Board. Sponsor can display promotional literature next to job board along with a premier job listing. Content subject to NSGC approval.
$ 5,000.00
Sponsor a Non-Profit Booth - $1,850 (Limited Availability)
Help a non-profit booth exhibit at NSGC! Due to the unusual circumstances of 2020 and 2021, many organizations are facing reduced funding. Help peers attend NSGC and keep the GC industry connected. Sponsoring company will be recognized in sponsored company’s booth as well as throughout the event venue in dedicated signage.
$ 1,850.00

Networking Opportunities

Networking opportunities at the NSGC 41st Annual Conference are designed to encourage attendees to associate your brand with meaningful connection, wellness, and excitement – driving brand awareness and traffic to your exhibit space.

*All items are subject to NSGC approval, to include company logo and NSGC logo.

Social Networking Function - $15,000 (Limited Availability)
An opportunity to host an official offsite networking function in Nashville! This will be an informal evening with hors d’oeuvres at a local restaurant of your choosing. The Social Networking Function will provide a select group of attendees an opportunity for networking, stimulating conversation, and peer learning. NSGC will promote in the mobile app and in pre-event marketing materials. Sponsor to manage RSVPs on own and responsible for all rental and food and  beverage costs associated with the event. The option for a virtual networking experience is included. Additional costs may apply. *Tentative Dates: Thursday, November 17 and Friday, November 18*Tentative Dates: Thursday, September 23 and Friday, September 24
$ 15,000.00
Sold out
Scholarship Opportunity - $12,000
Providing NSGC members with opportunities to further their practice and professional development is a cornerstone to  our Society. NSGC 41st Annual Conference scholarships will be awarded to applicants who have met the required criteria and have  been selected by the Scholarship Subcommittee.  Sponsor Benefits:   • Logo recognition throughout Scholarship Program Materials   • Thank you sign placed in sponsor booth   • Recognition during the conference General Session Contact a sales representative for additional information.
$ 12,000.00
Refreshment Breaks - Per Day- $7,500 + Expenses
Add a healthy food treat for attendees to enjoy at one of the breaks outside the Exhibitor Suite during the conference.  NSGC will provide soft drinks, and the sponsoring company will provide a food option of their choice for 1,000 attendees.  Sponsor is responsible for cost of food and can display promotional literature during break. 
$ 7,500.00
Exhibitor Suite Reception - $7,500 + Expenses (Exclusive)
You have the opportunity to be the exclusive host of a reception in the Exhibitor Suite. Be sure attendees see your logo on napkins as they enjoy the reception. NSGC will market the reception in the mobile app, marketing materials and in a promotional conference email. Sponsor is required to provide food & beverage for 1,000 attendees. Sponsor can also add entertainment subject to NSGC approval. 
$ 7,500.00
In-Booth Wine or Craft Beer Tasting - $6,500 (Limited Availability)
Genetic counselors will appreciate a complimentary refreshment during the reception. Sponsor to select two specialty  wines or three craft beer from the catering menu. A bartender will be there during the reception to pour and answer  questions. Sponsor can scan badges and demo products.  Signage of the wine/craft beer sponsors will be placed on bar Mobile App alert will be sent at the kick-off of the reception, highlighting the sponsors and booth numbers NSGC to provide 30 bottles of wine or 100 beers, Sponsor will be notified when the limit has been hit. Sponsor can  choose to purchase more wine or beer directly from the center.
$ 6,500.00
Exhibitor Suite Reception Drink Tickets - $5,000 + Expenses (Exclusive)
Make an impact at NSGC’s reception by sponsoring drink tickets for attendees.  NSGC produces drink tickets for distribution with registration. Company logo and/or short message to be displayed on drink tickets.
$ 5,000.00
First Time Attendee Reception - $5,000 + Expenses (Exclusive)
You have the opportunity to be the exclusive host of the First-Time Attendees Reception during the second half of the SIG  Fair, dedicated to first-time attendees and new NSGC members. Be sure attendees see your logo on napkins as they enjoy the reception. NSGC will market the reception on signage, in the mobile app and in a promotional conference email. Sponsor is required to provide food & beverage. Sponsor can also add entertainment subject to NSGC approval. The option for a virtual networking experience is included. Additional costs may apply.
$ 5,000.00
Sold out
Wellness Activity - Per Break - $4,500 + Expenses
Help NSGC attendees stay happy and healthy while attending the NSGC 41st Annual Conference! Sponsor wellness activities such as  chair yoga, meditation sessions, or talks with occupational therapists and dietitians during predetermined breaks in the NSGC conference schedule. NSGC will market the individual wellness sessions in the  mobile, marketing materials and in a promotional conference email. Sponsor is responsible for booking wellness activity and costs associated with activity. Activity is subject to prior approval by NSGC.
$ 4,500.00
Passport to Prizes Program - $1,500 (Limited Availability)
This program drives traffic to booths of participating vendors and generates additional floor traffic throughout the entire Exhibitor Suite. Attendees explore the Exhibitor Suite and have their digital passport “stamped” from each of the  participating exhibitors. All completed entries will be eligible for a prize drawing that will be conducted in the final hours  the Exhibitor Suite is open. Sponsors are required to provide the prize(s) to be awarded.
$ 1,500.00
In-Booth Food or Beverage - $1,500 + Expenses (12 Available)
Be one of three exhibitors during Thursday* or Friday Exhibitor Suite hours to offer a tasty snack or beverage  selected. This requires that all sponsors provide at least 150 servings of the chosen item.  *Please note, sponsorship only allows for non-alcoholic beverage items. Any food or beverage item handed out from an  exhibitor’s booth that is not purchased through the center is subject to corkage fees. Furthermore, any food or beverage  items being given out at your booth that exceeds the quantity of 50 items will require a sponsorship from NSGC.
$ 1,500.00

Education Opportunities

Education opportunities at the NSGC 41st Annual Conference are unique occasions to showcase your team as influential opinion leaders in the genetic services industry. 

Learning Lounge Presentation - $6,500 (3 Available) 
This sponsorship allows your company to sponsor an entire day in the Learning Lounge. Throughout the day, speakers will  present quick hit presentations and your company will receive one time slot during that timeframe to speak to a targeted  group of attendees who want to learn more about your specific product(s) and/or service(s). In addition, this opportunity  includes exclusive signage in the learning lounge, option to provide collateral and ability to scan and greet  all attendees.
$ 6,500.00
Sold out
Sponsored Industry Symposia (Formerly Sponsored Meal Sessions) Morning - $5,750 + Expenses (Limited Availability) 
This is your company’s dedicated session to provide thought leadership on a topic relevant to the Genetic Counselor audience. Seminars are slotted in late Spring for all of those who have requested to sponsor a session. Your session will be promoted via the NSGC registration portal and Mobile App. Sponsor required to provide meals for attendees who register for their session. Food & beverage cost is not included in the sponsorship fee. Companies have the option to apply for CEUs for their session, following all NSGC CEU guidelines and policies.
$ 5,750.00
Sold out
Sponsored Industry Symposia (Formerly Sponsored Meal Sessions) Afternoon - $6,750 + Expenses (Limited Availability) 
This is your company’s dedicated session to provide thought leadership on a topic relevant to the Genetic Counselor audience. Seminars are slotted in late Spring for all of those who have requested to sponsor a session. Your session will be promoted via the NSGC registration portal and Mobile App. Sponsor required to provide meals for attendees who register for their session. Food & beverage cost is not included in the sponsorship fee. Companies have the option to apply for CEUs for their session, following all NSGC CEU guidelines and policies.
$ 6,750.00
Sold out
Poster Sessions - $5,000 for both Poster Center and Posters with Authors Sessions (Exclusive)
In 2021, more than 350 posters were presented at the NSGC 41st Annual Conference. Posters are displayed for the duration of the conference in the high-visibility Poster Center. The conference also features three highly attended Posters with Authors  Sessions, during which attendees can speak one-on-one with the abstract authors. Sponsor company logo will be  featured at the entrance to the poster center in-person and included in marketing collateral related to the poster center. 
$ 5,000.00
Session Area Sponsorship - $2,500 (Limited Availability)
Share your message and promote your company as attendees head to breakout rooms. Sponsorship includes two-sided meter board sign placed outside the session area.
$ 2,500.00
Education Grant - $2,500 (Minimum)
Looking for a chance to provide NSGC’s members with new opportunities? Then become an educational grant sponsor  and provide general unrestricted support for the conference education. Sponsors will be recognized on the NSGC  Website, marketing materials as well as in plenary sessions.
$ 2,500.00

Venue Specific Opportunities

Venue opportunities at the NSGC 41st Annual Conference are premium unique occasions to maximize brand exposure during the conference – increasing your brand equity and keeping your company top of mind with these signage opportunities.

Hotel Welcome Package (Exclusive) - $8,000
Surprise attendees by arranging for a small giveaway or welcome package to be placed in their sleeping room on the peak arrival day. Number of headquarter hotels is subject to location. If there is more than one, you have the option to choose to do one or both. Sponsor responsible for production cost, shipping and any hotel room drop fees. Collateral subject to NSGC approval.
$ 8,000.00
Hotel Room Drop (Limited Availability) - $7,500
Have the first touch point with attendees when they arrive at their hotel room with a (1) page piece of collateral. Number of headquarter hotels is subject to location. If there is more than one, you have the option to choose to do one or both. One room drop per day. Sponsor responsible for production cost, shipping and any hotel room drop fees. Collateral subject to NSGC approval.
$ 7,500.00
Hotel Key Cards (Exclusive) - $7,500
Put the logo of your company in every hand of NSGC attendees staying at the headquarter hotel(s) by sponsoring the hotel key cards. Sponsor to provide keycard artwork. Artwork must include NSGC logo and is subject to NSGC approval.
$ 7,500.00
Sold out
Directional Footprints (Limited Availability) - $5,500
Lead attendees directly to your booth with footprint shaped floor decals! Or put your company logo right under attendees noses with floor decals to promote social distancing. Footprints may be a one-color custom design or one-color logo provided by sponsor. Size specifications will be provided by NSGC Show Management. Design must be approved by NSGC. Other shapes and sizes available upon request.
$ 5,500.00

Click here for Exhibitor and Sponsor Rules & Regulations

PAYMENT TERMS

By indicating its agreement and signing below, the company represents and warrants that it has read, understands and agrees to the deadlines, terms and contingency planning described in this application. 100% of contract is due to confirm all booth reservations. Full payment will be invoiced within a week of contract. In the event the NSCG 41st Annual Conference transitions to a hybrid or fully virtual event, booth investments automatically will be adjusted appropriately. If you purchase a booth and/or sponsorship and the event includes a hybrid or virtual experience, NSGC may create a virtual listing and/or sponsorship in addition to an onsite presence. All standard tier booths will have the option for paid upgrades. Upgrade features to be announced at time of transition. Exhibitors failing to submit payment in full on or before August 1, 2022 will not be provided exhibit booth space or receive any sponsorship benefits.  All deposits are nonrefundable.

Applications will not be processed or accepted, nor space assigned, without the required Exhibit Booth Fee and/or Sponsorship Fee payments. 

NSGC reserves the right to hold or revoke Exhibitor/Sponsor registration access for any Exhibitor with an unpaid balance and to instruct all official show contractors to deny exhibit booth space, goods and services.

We will send an invoice and instructions on how to pay for your space reservation and/or sponsorship shortly after we receive your signed application.

Exhibitor/Sponsor Acceptance: In accordance with the terms set forth in this application, the company set forth above (“company”) contracts for exhibit space and/or the sponsorship opportunity selected for the NSGC 41st Annual Conference, November 16-20, 2022. By indicating its agreement and signing below, the company (i) represents and warrants that it has read and understands the terms set forth in this application and the Exhibitor/Sponsor Rules and Regulations and that the undersigned has the authority to legally bind the company, (ii) agrees to all the terms and conditions set forth in this application, and (iii) agrees to abide by the Exhibitor/Sponsor Rules & Regulations, and any amendments thereto (the “Rules”), a copy of which can be found by clicking this link: Exhibitor/Sponsor Rules & Regulations. Upon acceptance by NSGC, this application and the Rules shall form a binding contract between NSGC and the company (the “Contract”). *
By indicating its agreement and signing below, the company represents and warrants that it has read, understands and agrees to the deadlines, terms and contingency planning described in this application. Full payment will be invoiced within 1 week of contract confirmation from NSGC. In the event the NSCG 41st Annual Conference transitions from a fully onsite event, booth investments automatically will be adjusted as appropriate. If you purchase a booth and/or sponsorship and the event includes a hybrid or virtual experience, NSGC may create a virtual listing and/or sponsorship in addition to an onsite presence.*
Signer's Name*
Use your mouse or finger to draw your signature above
Powered by Formstack Create your own form ›
Cancel
Confirm